Planning to Host an Event? Stay Away from These 3 Common Mistakes

Date Published: May 26, 2014

Going to weddings, product launches and other types of events is a fun and exciting experience. After all, you'll get to meet and interact with new people and (if you're going to a private gathering) see your family and friends. Of course, you'll have the chance to enjoy mouthwatering food and refreshing drinks, listen to inspiring keynote speakers and watch professional entertainers perform.

However, planning these functions is an entirely different matter. If you're organising your nuptials or are tasked to prepare for your company's event, you'll realise that putting a private or corporate gathering together is no easy feat since there are numerous tasks you have to tackle. Tracking your expenses, looking for reliable vendors, making sure the guests have fun — these are just some of the responsibilities you have to deal with.

This is of particular importance when it comes to planning an event such as a wedding. Paramount Video Productions Brisbane can provide affordable videography packages to anybody looking to make a lasting memory of their special day.

Fortunately, there are ways to plan a successful event in a smooth and relatively less stressful way. One of these is to avoid making the following mistakes:

Failing to properly document your gathering

You'd put a lot of effort into searching for an attractive venue, decorating it with eye-catching ornaments and taking other steps to make your function successful. So why shouldn't you take pictures and even videos during the big day? By failing to take this step, you won't have wonderful snapshots that you can upload to your company website or put into your wedding scrapbook. Of course, you won't have any keepsakes of the event that you've worked so hard to put together. Don't forget to have outdoor advertising as a way of promoting your event.

Because of these, you need to look for ways to document your private or corporate function and capture the special moments that would take place. If you're getting married, for instance, get the help of a professional wedding photographer in Sydney (or any other area). However, don't just hire the first person you meet; instead, find an expert who has years of experience in the industry and is accredited by a reputable governing body. Take a look at his portfolio and decide if you like his style. Of course, check his references and find out if his past clients have been satisfied or even pleasantly blown away by his services. By taking these steps, you'll have the assurance that you're hiring the right wedding photographer in Sydney (or wherever you're located).

Not getting people to help you during the big day

Unless you're hosting a small, intimate party, it's hard to stay on top of things all by yourself. Because of this, you need to hire professional and reliable wait staff who'll help you set up the food and drinks, take care of your guests and make sure everything runs smoothly.

Don't worry since finding the right people isn't difficult. If you're based in Pennsylvania, for example, just get in touch with us here at DeMarco's. We're an event and party staffing service company who can provide you with professional, experienced and highly trained wait staff for weddings, corporate functions, birthday parties, fundraising dinners and any other type of event. We can also provide you with skilful bartenders who'll fix fantastic drinks for your guests as well as hostesses who'll guide the attendees to their seats/tables.

Our standard dress code is black casual, but we can change our attire to suit the theme you've chosen for the event. This means that we won't only provide you with professional wait staff but we can also help you create a unified and coordinated look for your gathering.

Ignoring the need for a Plan B

According to Murphy's Law, anything that can go wrong will probably go wrong. So, to avoid getting caught unaware by last-minute changes and unexpected problems, the best thing you should do is to make a backup plan and be prepared for whatever may happen.

Don't know where to begin? You can start by taking care of small but highly important things. If you're planning to hold an outdoor gathering, for example, rent a marquee to provide shelter to everyone in case the weather would get too hot or the skies would pour down. If you're hosting an indoor evening party, hire an emergency generator to keep things going even if a blackout would take place.

Avoid these mistakes to make your event smooth and successful!

Check out these other useful tips:

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