Whether you are an old hand or a novice, organising a corporate event can be a daunting task. However, with some careful planning, you can create the perfect event that will have the attendees talking about it for months to come. Here are some tips to help you achieve your goals, and make your boss think you are a superstar!
Budget and deadline
It would be nice if there were unlimited funds, and you had all the time in the world, but unfortunately, life doesn’t work that way. You will have a budget to work to, and even with a small budget, you can still plan a memorable event. Make sure you arrange for some good guest speakers, as this in itself can attract a lot of interest. As the organiser, you should give the speakers a guideline of your goals, and don’t forget to remind them of their time slot, and to focus on audience interest. If your company is planning to increase the workforce, Harrier Human Capital is a professional organisation who can source quality professionals to enhance any business.
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This is an important point, as it makes the guest feel that his or her presence is required, and is much more engaging than a generic invitation that is sent to everyone. This should also ensure that you get a full attendance. Try to make the registration form as short as possible, as a lengthy registration process is one of the main gripes when people are asked what they didn’t like about a particular event. If you are preparing nametags, make sure you ask for the company name and position, both of which are crucial when networking.
Create a master of all presentations
This is a great time saver. Collect all the videos and presentations before the event, and upload them all to one laptop (preferably your own). That way there won’t be any embarrassing delays while you set up each speaker’s presentation slides. Create a slide deck that includes the following,
§ Initial welcome message
§ The agenda
§ The goals of the event
§ One slide to introduce each speaker
As a backup, borrow a colleague’s laptop and have a copy of everything installed, just in case the worst happens and your machine decides to call it a day. You probably won’t need it, but its best to be safe than sorry. If you are in need of a professional event planner, Harrier Human Capital are experts at headhunting the right people.
Prepare some cue cards
Speakers like to know exactly how much time they have left, so prepare “5 minutes” and “1 minute” cards, which will help your speakers to effectively gauge their time, which will ensure that the event stays on schedule.
With a little thought and preparation, your event should provide that “WOW” factor, leaving the attendees and your boss with a positive impression.