Hosting a corporate event is a big responsibility and you can’t leave anything to chance. As many people have realised after hosting an event for clients and business peers, there are many things that they wished that they had done differently, but naturally, by that time the damage has been done and there’s nothing that can be done to rectify the situation. Here are a few tips to ensure your next corporate event is a success.
Create a checklist
You don’t want to forget something as important as wait staff hire or portable toilet hire for an Adelaide event, so make sure you create a checklist, have someone else go through it with you to ensure that you haven’t forgotten anything, and refer to it often when planning the corporate event that you’re responsible for hosting.
- Ensure the checklist is comprehensive and thorough
- Refer to it frequently and keep it up to date at all times
- Make several copies to distribute to those you work with
The checklist is something that you just can’t go without, especially for big events, so make sure it’s detailed and absolutely everything you need to arrange has been listed.
Get to know service providers
Once you’ve hosted an event or two you’ll have a good idea of what to look for in a service provider, like a portable toilet provider or an agency that supplies bar and wait staff, so make the most of the opportunity to get to know the service providers in your locale so that you can use the good ones again next time.
When you’ve got a few good businesses in your corner, you’ll find it so much easier to make arrangements the next time you’re responsible for hosting a corporate event.
Hire an event coordinator
This isn’t cheating if you’ve got a lot on your plate! Seriously though, for big events that are really important it’s often a good idea to hire an event coordinator. You can still select the service providers, like bathroom hire companies and staffing agencies, and as you’ll have more time to spend sourcing top quality businesses to work with, you’ll find that the event is much more of a success and runs far more smoothly as a result.
No corporate event ends the moment all the guests have left, they continue on for days and even weeks afterwards, so bear this in mind and follow up your event on social media, in PR releases, in emails and phone calls to attendees, and with posts on your website.
If you’ve done a great job you’ll find that the attendees respond well, for instance, by posting pics of themselves outside the plush portable toilet hire facilities hired in Adelaide, praising the efforts of the bar and wait staff you arranged through a local staffing agency, and letting you know how great they thought the event was. With that in mind, it’s time for you to start planning the corporate event of the year!